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How to apply for admission

Please make sure that all necessary information is enclosed with your application before you submit it to your institute. There are no application deadlines.

application form, pen and a cup of coffee

Photo: Kristin Ellefsen, UiO

How to apply for admission

1. Make sure you meet all necessary requirements for admission.

2. Familiarize yourself with what the application should contain.

3. Find out if you are employed at the University of Oslo or not.

Admission period

The PhD education has a stipulated length of 3 years’ full-time study.  A proposed schedule of more than 6 years on the PhD programme will not be accepted (i.e less than 50 %).

The PhD contract

Admission to one of the university's PhD programmes will be formalised in a written contract signed by the PhD candidate, the supervisor, the basic unit and the Faculty. The contract governs the parties' rights and obligations during the admission period.

An academic supervisor who is appointed subsequent to the candidate's admission must sign a contract for the change of supervisor (doc) (pdf).

Requirements for admission

Familiarize yourself with the regulations for the degree of PhD before you apply for admission.

Education

  • To be admitted to the PhD programme you must have completed at least five years of higher education, i.e. a master's degree or equivalent studies. In exceptional cases the faculty can admit, after an evaluation of the scope and quality of a programme, an applicant with a one year master's degree.

Grade requirements

  • The average grade given at bachelor's level should be no less than grade C.
  • Subjects at master's level should have an average grade of no less than grade B.
  • Master Thesis should have grade B or better.

The grade requirements do not apply for applicants with a Norwegian cand.med. degree or any other Norwegian higher education degree where only grades pass or fail are given.

English language skills

Funding

You must be able to document a minimum of one year’s funding and must in addition submit a realistic plan for funding of the remaining admission period.

Project funding

You must be able to document project funding.

Supervisors

  • You must have a minimum of two supervisors. One of your supervisors must be employed at the faculty.
  • The principal supervisor should as a general rule be internal and employed at the faculty. When relevant for the project, a candidate can submit a short application giving his/her reasons for choosing an external principal supervisor.
  • If the principal supervisor is external, the co-supervisor must be internal, i.e. employed at the faculty.
  • All supervisors must hold a doctoral degree or equivalent qualifications.
  • Your application should be signed by your supervisors before it is submitted.

The application must include

  • Application form to the PhD programme (doc) (pdf).
  • Project description.
  • Approval(s).
  • Confirmation of funding for minimum 1 year (100%).
    • Research fellows employed at the University of Oslo only need to enclose their employment contract.
  • Certified true copies of diploma and transcript of records.
  • Copy of signed employment contract.
  • If you want an external principal supervisor, you must submit a short application to the faculty giving your reasons for this. The principal supervisor must be employed at a Norwegian institution.
  • A tentative plan for the elective component of the educational component, i.e. plan for 20 credits (ECTS) of 30 credits (ECTS).
  • A plan for completing the project within the prescribed admission period.
  • If relevant, agreement with an external party. Two completed copies of agreement with an external party must be enclosed with the application.
  • If relevant, documentation of English language skills.
  • If relevant, agreement concerning institute affiliation (doc) (pdf). The form must be signed by all supervisors and heads of institutes that take part in the agreement.

Project description

You must submit a project description with your application. The project description must only cover your specific PhD project. The project description should consist of maximum 10 pages, including a reference list, and should normally contain the following:

  • Clarification of topic, including the background of the project and relationship to national and international research within the field of study.
  • Clarification of the research question.
  • Description of the data basis and source material that will be used, and how the data and material will be collected and analysed (if relevant).
  • An account of your independent contribution if the PhD project is to be included in a larger research Project.

Approvals

All necessary approvals must be obtained before you can get final admission to the PhD programme. You are responsible for finding out which approvals your project needs.

Information about applications to REC and other bodies.

Agreement with an external party

PhD candidates who receive support from an external party in the form of funding, employment or other contributions must fill out an agreement with an external party.

Candidates not employed by the University of Oslo

If you are not employed by the University of Oslo you must fill out agreement with an external party (doc) (pdf).

  • Two copies of the agreement should be enclosed with your application.
  • The contact person who signs on behalf of the external party must have legal authority to commit the external party. This is often your immediate leader. Your supervisor should as a general rule not commit the external party.
  • The agreement must be entered into with the unit at the institution you receive resources from.
  • Being employed at a university hospital is not the same as being employed by the University of Oslo.

Candidates employed by the University of Oslo

You should not enclose a copy of the agreement with an external party if you are employed by the University of Oslo as a doctoral research fellow. PhD candidates employed by UiO sign an employment contract with the university.

Documentation of English language skills

International applicants should enclose results of TOEFL or IELTS-test results.

See § 5.1.3 of the Supplementary rules pertaining to the Regulations.

Agreement concerning institute affiliation

All candidates admitted to the PhD programme at the Faculty of Medicine are affiliated to the programme either through a doctoral research fellowship or a supervisor at the Faculty. This affiliation (Org. Unit ID) is registered in the common student system (FS).

Affiliation criteria for PhD candidates at the Faculty, in order of priority:

If you are employed at the Faculty:

1. Your workplace at the University of Oslo (as stated in your employment contract)

If you are not employed at the Faculty:

2. Your principal supervisor's workplace, if he/she is employed at the Faculty

3. Your internal co-supervisor’s workplace at the Faculty if your principal supervisor is not employed at the Faculty

4. If your internal co-supervisors are employed at different departments/institutes, they should upon application for admission agree among themselves, by filling out the Agreement concerning institute affiliation (doc) (pdf), which workplace the candidate should be affiliated.  The agreement should be enclosed with your application for admission.

Information about the Org. Unit ID (6 digits) can be found on the Faculty’s website under Departments and other units, in the right-hand column of the webpage.

What happens to incomplete applications?

  1. You will get an email if your application is incomplete.
  2. You must forward incomplete documentation within six weeks.
  3. Your application will be regarded as withdrawn if the incomplete documentation is not submitted within six weeks.

Handing in your application

Your application must be quality controlled and signed by the Head of the Institute before it can be processed at the faculty.

  • Send or hand in your application for admission to the institute you are affiliated after the application has been signed by you and your supervisors. 

  • Applications can be submitted to the institutes throughout the year.

  • Your institute will forward your application to the faculty after it has been signed by the Head of the Institute.

Institute of Health and Society

  • Visiting address: Institute administration, contact person Ilze Gehe, Fredrik Holsts hus, Kirkeveien 166
  • Postal address: Institute for Health and Society, P.o. box 1130 Blindern, 0318 Oslo

Institute of Basic Medical Sciences

  • Visiting address: Human resources administration, Domus Medica, Gaustad, Sognsveien 9, 2nd floor
  • Postal address: Institute of Basic Medical Sciences, Human resources administration, P.o. box 1110 Blindern, 0317 Oslo

Institute of Clinical Medicine

  • Visiting address:

Your application should be submitted to one of the following places:

  • Reception desk, Søsterhjemmet, Ullevål, building 2, entrance A, 2nd floor
  • Reception desk, Rikshospitalet, B1.3099
  • Ahus, contact person Berit Lund Opheim, Building Nye Nord, 4th floor
  • Postal address: Institute of Clinical Medicine, P.o. box 1171 Blindern, 0318 Oslo

Industrial PhD and Public Sector PhD

Do you want to take a doctorate while working?

See guidelines for cooperation agreements concerning Industrial PhD and Public Sector PhD.

Job vacancies, UiO

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Published May 22, 2015 3:10 PM - Last modified July 6, 2017 11:35 AM