How to apply for admission to the PhD programme
Please make sure that all necessary information is enclosed with your application before you submit it to your institute. There are no application deadlines.
Photo: Kristin Ellefsen, UiO
Before you apply
- Check whether you meet all necessary requirements for admission.
- Make sure you know what has to be enclosed with the application.
- Find out if you are employed at the University of Oslo or not.
The PhD education has a stipulated length of 3 years’ full-time study. A proposed schedule of more than 6 years on the PhD programme will not be accepted (i.e less than 50 %).
The PhD agreement
Admission to one of the university's PhD programmes will be formalised in a written agreement signed by the PhD candidate, supervisors, the basic unit and the faculty. The agreement governs the parties' rights and obligations during the admission period.
Familiarize yourself with the regulations for the degree of PhD before you apply for admission.
- Institute of Health and Society has its own routines for admission.
1. Agreement with an external party
PhD candidates who receive support from an external party in the form of funding, employment or other contributions must fill out an agreement with an external party.
Candidates not employed by the University of Oslo
- If you are not employed by the University of Oslo, you must fill out agreement with an external party (docx) (pdf).
- The contact person who signs on behalf of the external party must have authority to commit the external party. Your supervisor should as a general rule not commit the external party.
- The agreement must be entered into with the unit at the institution you receive resources from.
- Being employed by a university hospital is not the same as being employed by UiO.
Candidates employed by the University of Oslo
- You should not enclose an agreement with an external party if you are employed by the University of Oslo as a doctoral research fellow. PhD candidates employed by UiO sign an employment contract with the university.
2. Agreement concerning institute affiliation
All candidates admitted to the PhD programme at the Faculty of Medicine are affiliated to the programme either through a doctoral research fellowship or a supervisor at the faculty.
Affiliation criteria for PhD candidates at the faculty, in order of priority:
If you are employed by the faculty:
1. Your workplace at the University of Oslo (as stated in your employment contract)
If you are not employed by the faculty:
2. Your principal supervisor's workplace, if he/she is employed by the faculty
3. Your internal co-supervisor’s workplace if your principal supervisor is not employed by the faculty
4. If your internal co-supervisors are employed by different institutes, they should upon application for admission agree among themselves which workplace the candidate should be affiliated by filling out the Agreement concerning institute affiliation (docx) (pdf). Information about institute affiliation (Org. Unit ID - 6 digits) can be found on the faculty’s website under departments and other units.
- To be admitted to the PhD programme you must have completed at least five years of higher education, i.e. a master's degree or equivalent studies. In exceptional cases the faculty can give admission to the programme on the basis of a one-year master's degree after having evaluated the scope and quality of the degree, as well as any other relevant documentation, e.g. research practice.
4. Grade requirements
- The average grade given at bachelor's level should be no less than grade C
- Subjects at master's level should have an average grade of no less than grade B
- Master thesis should have grade B or better.
The grade requirements do not apply if:
- you have a cand.med. degree from Norway, or
- you have any other higher education degree from Norway where only grades pass or fail are given
5. Documentation of English language skills
International students must document their English language skills by taking one of the following tests:
- TOEFL – Test of English as a Foreign Language with a minimum score of 550 on the Paper-based Test (PBT), or 80 on the internet-Based Test (iBT), or
- IELTS academic – International English Language Testing Service with band score 6.0.
- See Supplementary rules regarding English language requirements and exemptions.
- The PhD education has a stipulated length of 3 years’ full-time study. You must be able to document funding for the entire admission period.
- In exceptional cases candidates can document funding for only one year (100% funding), or two years (minimum 50% funding).
7. Project description
You must submit a project description. The project description must only cover your specific PhD project. The project description should consist of maximum 10 pages, including a reference list, and should normally contain the following:
- Explanation of topic, including the background of the project and relationship to national and international research within the field of study.
- Clarification of the research question.
- Description of the data basis and source material that will be used, and how the data and material will be collected and analysed (if relevant).
- An account of your independent contribution if the PhD project is to be included in a larger research project.
- All necessary approvals must be obtained before you can get final admission to the PhD programme. You are responsible for finding out which approvals your project needs.
- Information about applications to REC and other bodies.
- You must have a minimum of two supervisors. One of your supervisors must be employed by the faculty.
- The principal supervisor should as a general rule be internal and employed by the faculty. When relevant for the project, a candidate can submit a short application giving his/her reasons for choosing an external principal supervisor.
- If the principal supervisor is external, the co-supervisor must be internal, i.e. employed by the faculty.
- All supervisors must hold a doctoral degree or equivalent qualifications.
- Your application should be signed by all your supervisors before it is submitted.
What to enclose with the application
You are responsible for documenting that you meet the requirements for admission to the PhD programme. Below you will find an overview of all the documents you must enclose with the application.
- All forms must be filled out electronically. Handwritten and/or incomplete forms are not accepted.
Forms for admission to the PhD programme
Type of document
Application form and contract for admission to the PhD programme
Agreement with an external party (if relevant)
Agreement for Industrial PhD / Public Sector PhD (if relevant)
Agreement concerning institute affiliation (if relevant)
Academic entry requirements
|Type of document||Description|
|Transcript of records||
|Translations of documentation from abroad (if relevant)||
|Statement concerning exemption from grade requirements (if relevant)||
Statement concerning admission based on a one year master's degree (if relevant)
|Documentation of English language skills (if relevant)||
Conditions of employment and funding
|Type of document||Description|
|Confirmation of funding/project funding||
|Plan for further funding (if relevant)||
Confirmation regarding allocated time to work on the PhD (if relevant)
Completing the project
|Type of document||Description|
Plan for completing the project
|Plan for completing the educational component||
|Explanation of exemption from the requirement of internal principal supervisor (if relevant)||
What happens to incomplete applications?
- You will get an email if your application is incomplete.
- You must forward incomplete documentation within six weeks.
- Your application will be regarded as withdrawn if the incomplete documentation is not submitted within six weeks.
Handing in your application
The application for admission must be quality controlled and signed by the PhD coordinator at the institute before it can be processed by the faculty.
- Send or hand in your application for admission to the institute you are affiliated after the application has been signed by you and your supervisors.
- Applications can be submitted to the institutes throughout the year.
- Your institute forwards your application to the faculty after it has been signed.
Institute of Health and Society
- Visiting address: Institute administration, Fredrik Holsts hus, Kirkeveien 166
- Postal address: Institute for Health and Society, P.o. box 1130 Blindern, 0318 Oslo
Institute of Basic Medical Sciences
- Visiting address: Human resources administration, Domus Medica, Gaustad, Sognsveien 9, 2nd floor
- Postal address: Institute of Basic Medical Sciences, Human resources administration, P.o. box 1110 Blindern, 0317 Oslo
Institute of Clinical Medicine
- Visiting address
Your application can be handed in at one of the following places:
- Reception desk, Søsterhjemmet, Ullevål, building 2, entrance A, 2nd floor
- Reception desk, Rikshospitalet, B1.3099
- Ahus, contact person Berit Lund Opheim, Building Nye Nord, 4th floor
- Postal address: Institute of Clinical Medicine, P.o. box 1171 Blindern, 0318 Oslo
Industrial PhD and Public Sector PhD
Do you want to take a doctorate while you are working?
Job vacancies, UiO
- Application form for admission to the PhD programme (docx) (pdf)
- Agreement with an external party (docx) (pdf)
- Agreement concerning institute affiliation (docx) (pdf)
- Agreement for third party cooperation agreement between UiO/OUS/company for Industrial PhD (docx) (pdf)
- Agreement for two party cooperation agreement between UiO and public company for Public Sector PhD (docx) (pdf)