Public defences at the Faculty of Medicine Autumn 2021
Public defences at the Faculty of Medicine will continue to be fully digital in the autumn of 2021, regardless of the infection situation.
However, it is possible to book a venue where you can have an audience in accordance with the current infection control rules and where you can transfer the digital public defence on a big screen. If the rooms the candidate, the chair of the defence and, when relevant, the Norwegian opponent sit are located near the booked venue, everyone can gather during the breaks of the trial lecture and public defence (disputation).
NOTE! Such an event will be the responsibility of the candidate or the principal supervisor. Unfortunately, the faculty does not have the capacity to assist in booking a suitable venue, help carry out the event or provide technical IT support.
Why is the public defence still fully digital in the autumn of 2021?
The faculty conducts a high number of public defences each semester and must have a solution that ensures equal treatment for all and must ensure that the trial lectures and public defences take place in accordance with the regulations. Given the prevailing circumstances, the faculty has chosen to hold fully digital public defences also in the autumn of 2021, as this is the most robust and quality-assured solution as of today. Fully digital public defences also take into account that there will still be travel restrictions that affect opponents' desire and opportunity to travel to participate in local public defences.
During the autumn, the faculty will try to find a good technical solution to be able to combine digital and local public defence to be carried out within existing frameworks regarding available rooms, technical equipment, and available administrative and technical support.
Opponents, committee chair, candidate and chair of the defence
Opponents, committee chair, candidate and chair of the defence must all participate digitally from their own PC via Zoom.
Opponents, committee chair, candidate and chair of the defence must all sit separately, e.g. in their own office or at home. It is not possible to sit together during the doctoral examination.
No later than two days before the public defence, a test (rehearsal) with technical staff via Zoom must be completed. This test is mandatory for the opponents, the committee chair, the candidate and the chair of the defence to ensure that the technical quality is satisfactory and to go through all the procedures.
As the defence is fully digital, travel and hotel expenses will not be covered for the opponents.
The public defence is a digital event where the audience participate via a published Zoom link found in the announcement.
It is not possible for the audience to sit in the same room as the opponents, committee chair, candidate or chair of the defence.
A public defence can be transferred on a big screen in an auditorium and have an audience present. The auditorium can be located near the rooms where the chair of the defence and candidate sit, so that everyone can gather during the breaks.
NOTE: If you choose a solution with an audience present, it is a private event and you must take responsibility for both the practical (including booking, infection control and access to the thesis) and the technical side of things (incl. IT / IT equipment). The candidate should agree e.g. with his/her supervisor(s) to be responsible for this event.
Opponents, committee chair, candidate and chair of the defence must make sure that they sit in suitable rooms and that they have all the equipment they need to complete a digital defence.
Zoom works on all platforms, operating systems and browsers. More information
When testing (rehearsing), the opponents, committee chair, candidate and chair of the defence must sit in the same room and use the same equipment as they will be using during the doctoral examination (trial lecture and public defence).
If the candidate or opponents need to use a board, iPad/tablet is recommended to enable screen sharing in Zoom. This must be tested during the rehearsal before the trial lecture and public defence.
The green ceremonial tablecloth and graduation robe are not used during digital public defences.
Technical and administrative support
IT-technical support will be available during the digital doctoral examination via Zoom. Note: There is no available capacity to provide technical support in an auditorium with an audience if you should choose this.
The faculty’s administration will be available on telephone/e-mail until and during the public defence, but will not normally participate in Zoom during the test (rehearsal) or during the doctoral examination.
Announcement and making the thesis publicly available
Public defences at the Faculty of Medicine are announced as fully digital 14 days before the date of the public defence.
The announcement will contain a link to the Zoom-room where the public defence will take place.
It will be possible to order a digital copy of the thesis up to 2 days before the public defence. A link for ordering a copy will be available in the announcement. The thesis will be sent electronically at the latest the day before the defence is held given that the faculty has received it from the printing house (Reprosentralen) in time.
After the public defence, copies of the thesis (both digital and printed) must be ordered directly from the candidate.
The faculty prints 40 copies of the thesis. The candidate can expect to receive approximately 25 copies of these. The other copies are sent to libraries, including a legal deposit to the National Library in Mo i Rana.
The candidate will be notified when the printed theses can be picked up at Sogn Arena.
If the candidate wants more than 25 copies, he/she must order/pay for these at Reprosentralen.
A doctoral dinner is optional. The doctoral dinner is a private event and the candidate's own responsibility.
The faculty has no expectations as to whether a doctoral dinner is held or not, or whether opponents, committee chair or chair of the defence participate in this dinner.
Be aware of your Zoom background. You should consider adding a fixed background, IT can help you with this during the rehearsal.