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Public defences at the Faculty of Medicine Spring 2022

In line with new infection control measures, the faculty is now opening up for public defences with physical attendance. For those who wish, it will still be possible with digital public defences.

Public defences (disputations) spring 2022

In order to implement a disputation with physical attendance, all committee members must be able and willing to travel to Oslo, and be present in the auditorium during the defence.

The rules regarding venues are the same as before: Booking a venue for the trial lecture and public defence - Faculty of Medicine

Changing a public defence with physical attendance to a digital defence

If a planned defence with physical presence is going to be changed to a digital defence, the faculty must be notified no later than three weeks prior to the defence date. Note! There is a risk that the original defence date cannot be kept and the defence must be moved to a later date.

Hybrid public defences

It is not possible to choose hybrid disputations this semester.

In cases where there is acute illness or the like, and it is impossible to go through with a planned disputation with physical attendance, an assessment will be made as to whether the disputation can be completed as a hybrid variant instead of a fully digital defence. If it is not possible due to practical or technical reasons, the disputation will have to be held as fully digital.

The faculty decides whether hybrid disputations can be offered in such cases. If a hybrid disputation is granted by the faculty, you will receive further information on how this will take place and which prerequisites apply.

Information about digital defences

Opponents, committee chair, candidate and chair of the defence

Opponents, committee chair, candidate and chair of the defence must participate digitally from their own PC via Zoom

Opponents, committee chair, candidate and chair of the defence must all sit separately, e.g. in their own office or at home. It is not possible to sit together during the doctoral examination.

No later than two days prior to the public defence, you must complete a test (rehearsal) with technical staff via Zoom. This test is mandatory for the opponents, the committee chair, the candidate and the chair of the defence to ensure that the technical quality is satisfactory and to go through all the procedures.

When the defence is fully digital, travel and hotel expenses are not covered for the opponents.

Audience

The public defence is a digital event where the audience can participate via a published Zoom link found in the announcement.

Equipment

Opponents, committee chair, candidate and chair of the defence must make sure that they sit in suitable rooms and that they have all the equipment they need to complete a digital defence.

Zoom works on all platforms, operating systems and browsers. More information (in Norwegian)  

When testing (rehearsing), the opponents, committee chair, candidate and chair of the defence must sit in the same room and use the same equipment as they will be using during the doctoral examination (trial lecture and public defence).

If the candidate or opponents need to use a board, iPad/tablet is recommended to enable screen sharing in Zoom. This must be tested during the rehearsal before the trial lecture and public defence.

The green ceremonial tablecloth and graduation robe are not used during digital public defences.

Technical and administrative support

IT-technical support will be available during the digital doctoral examination via Zoom. Note: There is no available capacity to give technical support in an auditorium with an audience if you should choose this. 

The faculty’s administration will be available on telephone/e-mail until and during the public defence, but will not normally participate in an auditorium or Zoom during the test (rehearsal) or during the doctoral examination.

TIPS

Be aware of your Zoom background. You should consider adding a fixed background, IT can help you with this during the rehearsal.

Information about public defences with physical attendance

Opponents, committee chair, candidate and chair of the defence

Opponents, committee chair, candidate and chair of the defence must all have the possibility and be willing to travel to Oslo so that they are present in the auditorium during the defence. The candidate must book the venue among the approved venues at the faculty.   

In disputations with physical attendance, the green ceremonial tablecloth and graduation robe are used. It is the institute that arranges the public defence which will take care of this. It is also the institute that pays fees and reimburses travel and accommodation expenses, for more information.

Streaming public defences with physical attendance

IT can help facilitate live streaming of a candidate’s defence with physical attendance if the venue has all the necessary equipment. The stream link will be found in the announcement. Streaming arrangements must be ordered when determining the disputation date and type of disputation.

The institutes have their own routines for implementing disputations with physical attendance. See your institute for more information (see below).

IT at the institute can help with training in the use of IT/AV equipment, testing of equipment prior to a public defence and any need for support in connection with the implementation of a public defence. See your institute’s webpage for more details.

The institutes’ webpages on implementing public defence:

Announcement

Disputations at the Faculty of Medicine are announced 14 days before the date of the defence. If a disputation is fully digital this will be stated in the announcement and you can find a link to the Zoom room.

If a candidate has ordered live streaming of a defence with physical attendance, a link will be given in the announcement.

Making the thesis publicly available

It will be possible to order a digital copy of the thesis up to 2 days before the public defence. A link for ordering a copy will be available in the announcement. The thesis will be sent electronically by e-mail at the latest the day before the defence given that the faculty has received it from the printing house (Reprosentralen) in time.

After the public defence, copies of the thesis (both digital and printed) must be ordered directly from the candidate.

The faculty prints 40 copies of the thesis. The candidate can expect to receive approximately 25 copies of these. The other copies are sent to libraries, including a legal deposit to the National Library in Mo i Rana. 

The candidate will be notified when the printed theses can be picked up at Sogn Arena.

If the candidate wants more than 25 copies, he/she must order and pay for these at Reprosentralen.

Doctoral dinner

A doctoral dinner is optional. It is a private event and the candidate’s own responsibility. The faculty has no expectations as to whether a doctoral dinner is held or not, or whether opponents, committee chair or chair of the defence participate in this dinner.

Published Aug. 26, 2020 11:09 AM - Last modified Feb. 23, 2022 9:31 AM