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Public defences at the Faculty of Medicine Autumn 2021

Public defences at the Faculty of Medicine will continue to be fully digital until 15 November. From 15 November public defences will be either fully digital or held at a venue. 

Public defences (disputations) autumn 2021

Fully digital public defences until 15 November

The faculty conducts a high number of public defences each semester and must have a solution that ensures equal treatment for all and must ensure that the trial lectures and public defences take place in accordance with the regulations. Given the prevailing circumstances, disputations at the faculty will be fully digital until 15 November.

Fully digital public defences or at a venue from 15 November

Public defences at the faculty will either be fully digital or held at a venue from 15 November.

Hybrid public defences

The faculty is working on finding solutions for hybrid disputations, but does not currently have the equipment or personel to offer this.

Opponents, committee chair, candidate and chair of the defence

Opponents, committee chair, candidate and chair of the defence must all participate digitally from their own PC via Zoom.

Opponents, committee chair, candidate and chair of the defence must all sit separately, e.g. in their own office or at home. It is not possible to sit together during the doctoral examination.

No later than two days before the public defence, a test (rehearsal) with technical staff via Zoom must be completed. This test is mandatory for the opponents, the committee chair, the candidate and the chair of the defence to ensure that the technical quality is satisfactory and to go through all the procedures.

As the defence is fully digital, travel and hotel expenses will not be covered for the opponents.  

Audience

The public defence is a digital event where the audience participate via a published Zoom link found in the announcement.

It is not possible for the audience to sit in the same room as the opponents, committee chair, candidate or chair of the defence.

A public defence can be transferred on a big screen in an auditorium and have an audience present. The auditorium can be located near the rooms where the chair of the defence and candidate sit, so that everyone can gather during the breaks. 

NOTE: If you choose a solution with an audience present, it is a private event and you must take responsibility for both the practical (including booking, infection control and access to the thesis) and the technical side of things (incl. IT / IT equipment). The candidate should agree e.g. with his/her supervisor(s) to be responsible for this event.

Equipment

Opponents, committee chair, candidate and chair of the defence must make sure that they sit in suitable rooms and that they have all the equipment they need to complete a digital defence.

Zoom works on all platforms, operating systems and browsers. More information

When testing (rehearsing), the opponents, committee chair, candidate and chair of the defence must sit in the same room and use the same equipment as they will be using during the doctoral examination (trial lecture and public defence).

If the candidate or opponents need to use a board, iPad/tablet is recommended to enable screen sharing in Zoom. This must be tested during the rehearsal before the trial lecture and public defence.

The green ceremonial tablecloth and graduation robe are not used during digital public defences.

Technical and administrative support

IT-technical support will be available during the digital doctoral examination via Zoom. Note: There is no available capacity to provide technical support in an auditorium with an audience if you should choose this. 

The faculty’s administration will be available on telephone/e-mail until and during the public defence, but will not normally participate in Zoom during the test (rehearsal) or during the doctoral examination.

Announcement and making the thesis publicly available

Public defences at the Faculty of Medicine are announced as fully digital 14 days before the date of the public defence.

The announcement will contain a link to the Zoom-room where the public defence will take place.

It will be possible to order a digital copy of the thesis up to 2 days before the public defence. A link for ordering a copy will be available in the announcement. The thesis will be sent electronically at the latest the day before the defence is held given that the faculty has received it from the printing house (Reprosentralen) in time.

After the public defence, copies of the thesis (both digital and printed) must be ordered directly from the candidate.

The faculty prints 40 copies of the thesis. The candidate can expect to receive approximately 25 copies of these. The other copies are sent to libraries, including a legal deposit to the National Library in Mo i Rana. 

The candidate will be notified when the printed theses can be picked up at Sogn Arena.

If the candidate wants more than 25 copies, he/she must order/pay for these at Reprosentralen.

Doctoral dinner

A doctoral dinner is optional. The doctoral dinner is a private event and the candidate's own responsibility.

The faculty has no expectations as to whether a doctoral dinner is held or not, or whether opponents, committee chair or chair of the defence participate in this dinner.

TIPS

Be aware of your Zoom background. You should consider adding a fixed background, IT can help you with this during the rehearsal.

Published Aug. 26, 2020 11:09 AM - Last modified Oct. 6, 2021 2:32 PM