Become a Fellow
As a research fellow in the Scientia Fellows programme you will work in excellent dynamic research environments.
Scientia Fellow Nolwenn Briand together with her host, professor Philippe Collas. Read about Briand`s Scientia Fellows experience in this interview. Photo: Øystein Horgmo/UiO
What does Scientia Fellows II offer?
- Full-time employment contracts for 12-36 months
- Work in excellent dynamic research environments
- Enhanced networking and internationalisation of your research
- Access to extensive transferable skills courses such as the Postdoctoral programme and School of Health Innovation.
- Cross-sectoral cooperation. Support for secondments/study visits out of academia (collaboration on research with industry, public and SME-sectors)
- Marie Sklodowska-Curie status – a quality stamp for your CV
- You want to conduct your research work at the University of Oslo for a period of 12-36 months in the area offered in the Call.
- You have not resided or carried out your main activity (work, studies, etc.) in Norway for more than 12 months in the last 3 years immediately prior to the Call deadline.
- The Host organisation for incoming mobility scheme is UiO.
- You apply to work as a visiting researcher in a Scientia Fellows II host organisation outside Norway for a period of 12-24 months.
- You will continue with a second phase at the University of Oslo for 12 months.
- You have not resided or carried out your main activity (work, studies, etc.) in the country of the host organisation for more than 12 months in the last 3 years immediately prior to the Call deadline.
- The Host organisations for the outgoing mobility will be specified in the Call text.
- The second phase of 12 months at UiO is compulsory.
Who is eligible?
In order to submit an eligible proposal, the applicant and the project proposal must adhere to the three eligibility criteria:
- You must possess a PhD degree (awarded before November 2019) or have at least four years of full-time equivalent research experience since obtaining your university diploma. In the latter case, the research experience is measured from the time when the researcher obtained a degree allowing them to embark on a doctorate. This experience must be documented by the employment contracts or equivalent.
Those who are in the process of finalizing their PhD, can also apply, but to be eligible they must have their PhD diploma awarded before 1 November 2019 (month of first recruitments in call 1). In those cases, evidence will be required. Applicants need to include a statement signed by the current supervisor that they will obtain the PhD degree (diploma) before 1 November 2019. The absence of such declaration will make the Candidate ineligible. Further, if a diploma is not presented to Scientia Fellows Office before 1 November 2019, the application will be disqualified.
- Mobility requirements depend on the chosen fellowship scheme. In both cases, in order to be eligible you must not have resided or carried out your main activity (work, studies, etc.) in the country of the host organisation for more than 12 months in the last 3 years immediately prior to the Call deadline.
- Complete application
- For the technical requirements and mandatory attatchments, please read "Guide for applicants".
Note: be reminded that Applicants may be asked to present proof of the above, such as certificate of residence or other evidence.
How to apply?
Scientia Fellows II will have three calls for Applications. Call 1 is open from May 2019 and will be open for three months.
The application must be submitted through the JobbNorge application portal.
For an application to be valid, the candidate must submit a complete set of documents via the portal. Templates are available for downloading on the bottom of this page.
A complete application consists of the 4 components and supporting documents:
- Att. 1: CV (Word)
- Att. 2: Project proposal (Word)
- Att. 3: Confirmation statement from the Host (Word)
- Att. 4: Ethics table (Word)
- Supporting document: PhD diploma or an official statement that it will be presented to Scientia Fellows Office (firstname.lastname@example.org) before 1 November 2019, (see section 2.1. of the "Guide for Applicants", PDF-document)
Please save and upload all attachments with your surname in the file name, e.g. SURNAME_Att.3
The application portal "JobbNorge" has a field for 'application text' and a standard 'CV'. We ask you not to fill in any application text in the portal (you may type your chosen thematic area in order to get to the next step), and to only fill in your personal details in the CV stage. Your attached CV and other documents listed above will form the basis for the evaluation process.
Please note that before commencing the preparation of a research proposal, the Applicant must contact the Host to discuss the thematic area and possibilities of cooperation.
1. Get aquainted with the guide for applicants. Read the application requirements and make sure you are eligible for the chosen fellowship scheme.
- Guide for applicants (PDF)
2. Choose the thematic area of interest and the Host. (The list of Hosts who are participating in the Call is available on the website, together with the contact details and the research area in focus).
3. Contact the Host. For the outgoing fellowships; remember to contact both Hosts enlisted for the two phases of the fellowship: in and out of Norway. You can contact your Host by sending your expression of interest in a fellowship, résumé, etc. Later you can also schedule a Skype meeting or use any other convenient form of communication. You and the Host are free to discuss the concept of your research proposal and common interests, as well as cooperation possibilities, plans and expectations before starting to prepare your application.
4. When the chosen Hosts accepts your candidacy, they need to fill in attachment 3 of the “Application Package” – Confirmation statement from the Host. Remember to save this attachment and upload it with the remaining documents, as it is an integral part of the application.
5. You can submit the application at any date from the date Call opens, until 12:00, noon, of the deadline date. Late or incomplete applications will not be accepted.Calls for applications
Scientia Fellows II will have three Calls for applications.
The evaluation and selection process will take place within a period of 3 months following the proposal submission deadline.
After the deadline of the Call, the following steps are involved:
- Eligibility check
SF Office at the University of Oslo will check that each application fulfils all the eligibility criteria.
- Expert Panels
Independent international expert evaluators organized into Panels assess all eligible applications.
At least three experts will assess each proposal independently. The composition of Expert Panels will be in line with the "European Charter for Researchers and Code of Conduct for their Recruitment", especially in terms of diverse competence, gender balance, and inclusion of members from different countries. Experts will perform evaluations on a personal basis, not as representatives of their employer, country or any other entity. They will be independent, impartial and objective, and behave throughout in a professional manner.
Candidates will be evaluated based on: excellence (of the candidate, proposal and transfer of knowledge during the fellowship), implementation (of the project) and impact (of the fellowship on fellow’s career prospects and scientific aspects).
Once the evaluators have completed their individual remote assessment, they will have a remote consensus meeting, managed by the Panel Chair, in order to agree on the final marks. Subsequently, an evaluation report will be drawn up and delivered to the SF Office. The Selection commitee drafts the final ranking list.
For more detailed information on the evaluation criteria, please see "Guide for applicants".
Terms and conditions
A Fellow of the Scientia Fellows programme will be appointed under a fixed term employment contract with the University of Oslo. The place of work will depend on the Host institution’s location.
The salary of a Fellow will be calculated according to step 59 of UiO system, where gross salary (with living and mobility allowances already included) amounts to 515 200 NOK/year in May 2019.
The net salary will be paid after the deductions of tax, when applicable. For information on the Norwegian tax system, see please: https://www.uio.no/english/about/jobs/ismo/before-arrival/taxes/
Arranging additional health insurance is an advisable option for Fellows residing during their fellowship outside Norway.
In addition there will be research costs support amounting to 54 600 NOK per fellowship year. This amount can cover costs related to your research (for example lab consumables), but also support participation at conferences, network meetings, courses and other activities to enhance your career prospects.
For further information related to moving and settling in Norway, please visit the website of the International Staff Mobility Office (ISMO). If you receive and accept an employment contract with UiO, you may contact ISMO who supports incoming international staff, PhD candidates, guest researchers and their families with relocation to UiO.
Career development is a central part of Scientia Fellows. As a fellow, you have an access to the Faculty of Medicine's Postdoctoral programme and School of Health Innovation.
- The Postdoctoral programme provides structured and tailored support for career development.
- The School of Health Innovation connects researchers with businesses and teach them practical innovation and entrepreneurship skills.
- Career Development Plan (CDP): During the first two weeks after the start of employment, the Hosts and Fellow need to have a ‘fellowship start-up meeting’, during which they discuss the planned work, the integration of the Fellow in the group, progress monitoring approach and draft a Career Development Plan (CDP).
- Secondments and Short visits: During the fellowships, fellows may undertake:
- secondment 1-6 months: a longer research stay at an organisation preferably from a different than academia sector (i.e. company, industry, international organisation, government etc), with an assigned local supervisor. An academic secondment abroad is also possible.
*The secondment phase can be a single period or can be divided into shorter mobility periods. It can take place at one or more organisations, which can be located in the same country as the Host. The duration depends on the duration of fellowship. For fellowships shorter than 18 months, max duration of secondment is 3 months. For those longer than 18 months, the secondment can last up to 6 months.
- short visit up to 14 days: research stay in a different organisation than the Host organization, with or without a change of sector.
Details of both will be agreed with the Hosts and Scientia Fellows Office.
Scientia Fellows aims to secure high ethical standards and the Programme adheres to the European Commission’s ethical principles of Horizon 2020. All research projects in the programme must abide with EU and national/local ethics regulations of the Host organizations, both for outgoing and incoming mobility.
The Ethics Issues table (attachment 4 in "Guide for applicants") is an integral part of applications. With the assistance of the Host, an Applicant should identify and abide by any appropriate national regulations concerning ethical issues in research.
Applicants and Hosts are responsible to request all necessary ethics approvals for the research projects. If a proposal raises any ethical issues, the applicant has to present a plan and expected timing for obtaining any required permissions or documentation.