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Extensions and leaves of absence

All candidates must have a valid admission contract during their period on the PhD programme. You must apply for an extension if you are delayed in terms of the original end date.

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Illustration: Colourbox

For PhD candidates employed at UiO

If you are employed as a doctoral research fellow at the University of Oslo you will find information about topics such as salary, leaves of absence and extensions at the For employees pages.

Note that you must also apply for extensions and leaves of absence on the PhD programme.

For PhD candidates not employed at UiO

If you are an employee at another institution than UiO, your employer will provide you with information about topics such as salary, leaves of absence and extensions.

Note that you must also apply for extensions and leaves of absence on the PhD programme.

Leaves of absence

Statutory leaves, including illness and childbirth, entitles you to an automatic extension of your admission period. You must, however, forward confirmation from the Norwegian Labour and Welfare Administration (NAV), the social security office, hospital, your employer or any other relevant body that lists the duration and coverage of your leave.

Send confirmation of leave of absence to the faculty either by e-mail or by post.

Your new period of admission will be registered in StudentWeb after the extension has been processed.

Extension of the admission period up to 6 years

If you have been admitted to the PhD programme for less than six years but need to be on the programme up to 6 years, you must apply for an extension of your admission period. You can find your admission date to the PhD programme in Studentweb.

How to apply

Please fill out application form for extension (docx) (pdf) and send it by e-mail to the faculty. Your supervisor and leader at the basic unit must be added as copy recipients of your e-mail.

Your new period of admission will be registered in StudentWeb after the extension has been processed.

Extension of the admission period over 6 years

Maximum time permitted for completion of a PhD programme is eight years from the starting date, not counting statutory leaves of absence and compulsory duties.

You must apply for an extension of your admission period if you need more than six years on the programme. You do not need to apply for an extension if you have more than one year left on the programme.

How to apply

You should apply for an extension three months before your admission period on the programme runs out. Information about your admission period can be found in StudentWeb.

Send the signed application form for extension (docx) (pdf) and attachemts to the faculty either by e-mail or by post.

Attachments to the application form:

  • List of articles to be included in the thesis.
  • Confirmation of funding during the extension period.
  • Confirmation of supervision for the extension period. The confirmation should contain confirmation of the need for an extension, and that the candidate's progress plan and tentative submission date is realistic.

Forms

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Published Nov. 30, 2016 9:58 AM - Last modified Sep. 7, 2018 11:01 AM