Candidate and principal supervisor must carry out regular development meetings to discuss various aspects of their collaboration. Co-supervisor(s) are also recommended to participate, if possible.
Once the meeting has been conducted, the development meeting form should be sent to the faculty. This enables the faculty to monitor the candidate’s progress throughout the PhD programme and, where relevant, to identify emerging challenges in the project or other issues and address potential problems at an early stage.
The faculty reviews the development meeting report. When necessary, the faculty will contact the unit where the candidate is admitted to the PhD programme for futher follow-up. The faculty can, if necessary, provide advice and support in this follow-up process.
When should the development meetings be conducted?
Start-up meeting
The first meeting should take place at the start of the PhD project, where the collaboration, expected learning outcomes and mutual expectations are discussed and clarified. The candidate and the supervisor should together assess what training is necessary according to these learning objectives.
Half-year meeting
The next meeting should be held 6 months after the start-up meeting and should focus on project progress and collaboration. If relevant, the head of division may also participate in the meeting.
Annual development meeting
Annual meetings should thereafter be held throughout the admission period.
Topics for the development meetings are:
- progress of the PhD project and the educational component (status compared to the original milestone plan that formed the basis for admission),
- the need for any changes to the project (if there are major changes, the candidate must apply for project amendment),
- any challenges that have arisen since the previous development meeting,
- how the supervision works (frequency, content, follow-up of milestones),
- other aspects that the supervisor(s) or candidate think are important to clarify or discuss.
Form for start-up and development meetings (docx) should be sent by email to postmottak@medisin.uio.no.