Applying for position

Our programme has incoming and outgoing fellowship schemes. This is information on the application process for previous calls (2014 - 2019). New information for calls will be published in May 2019.

Networking and cooperation are among the cornerstones of Scientia Fellows. Illustration: Colourbox

Who is eligible?

In order to submit an eligible proposal, the applicant and the project proposal must adhere to the three eligibility criteria:

  1. Nationality
    • Researchers from all countries are eligible for the programme, however you must be fluent in English (both written and spoken) and comply with mobility rules (see point 3 below).
  2. Experience
    • You must possess a PhD degree or have at least four years of full-time equivalent research experience since obtaining your university diploma. In the latter case, the research experience must give access to doctoral studies in the country in which your degree or diploma was obtained.
  3. Mobility
    • Mobility requirements depend on the chosen fellowship scheme. In both cases, in order to be eligible you must not have resided or carried out your main activity (work, studies, etc.) in the country of the host organisation for more than 12 months in the last 3 years immediately prior to the Call deadline.
    • Undertake transnational mobility (i.e. move country) when taking up their appointment:

*The EU Member states are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, the United Kingdom.

The Associated Countries are: Albania, Bosnia and Herzegovina, the Faroe Islands, FYR Macedonia, Iceland, Israel, Liechtenstein, Moldova, Montenegro, Norway, Serbia, Switzerland, Turkey.

Any country that is not an EU Member State or an Associated Country is considered an Other Third Country.

Incoming – from one EU Member State*, Associated Country or Other Third Country to Norway

Outgoing – from one EU Member State or Associated Country to another Member State, Associated Country or Other Third Country with a reintegration phase in Norway (UiO).

Transnational mobility from an Other Third Country to an Other Third Country is not supported and considered ineligible.

Fellowship schemes


  1. You want to conduct your research work at the University of Oslo for a period of 12-24 months.
  2. You have not resided or carried out your main activity (work, studies, etc.) in Norway for more than 12 months in the last 3 years immediately prior to the Call deadline.
  3. The Host organisation for incoming mobility scheme is UiO.


  1. You apply to work as a visiting researcher in a Scientia Fellows host organisation outside Norway for a period of 12-24 months.
  2. You will continue with a reintegration phase at the University of Oslo for 12 months.
  3. You have not resided or carried out your main activity (work, studies, etc.) in the country of the host organisation for more than 12 months in the last 3 years immediately prior to the Call deadline.
  4. The Host organisations for the outgoing mobility will be specified in the Call text.
  5. The reintegration phase of 12 months at UiO is compulsory.

Selected fellows will participate in on-going research in the host organisation while developing their own projects.

Application steps

  1. Make sure you are eligible for the chosen fellowship scheme
  2. Choose the thematic area of interest and relevant subfield.
    • Each position is connected to a Host organisation. The list of thematic areas and Host is available in the text of the Call, on this website.
  3. Contact the Scientist in Charge at the chosen Host.
    • You and the Host are free to discuss your background and the concept of your research proposal. After that you can formally submit the EOI form.
  4. If and when approved by the Scientist in Charge, you will receive a confirmation email from the Scientist in Charge. (Please, see instructions on the EOI template).
  5. Finalize your full project proposal in collaboration with the Scientist in Charge of your chosen Host and complete all the application forms. Submit the application at any date from the opening of the Call until 29 April 2016. Late or incomplete applications will not be accepted.

Prepare your application

Before you commence the preparation of a research proposal, you as a candidate must contact the Scientist in Charge of the Host organisation and have an approved Expression of Interest (EOI).

Applications without approved EOI will be considered ineligible.

Application documents

  1. Personal letter describing why you are interested in the programme (pdf)
  2. Research proposal (pdf)
  3. Career development plan (pdf)
  4. Dissemination plan (pdf)
  5. Ethics issues table (doc) (odt)
  6. Confirmation email from the Scientist in Charge (approved EOI form) (doc) (odt)

Go to documents folder

Application submission

Submit your application through Easycruit, our recruitment portal.

Evaluation process

Our evaluation process starts with an eligibility check. All eligible applications are distributed to Expert Panels. The panels are composed of independent expert evaluators who perform a remote evaluation.

The evaluation template is used in this process.

The panel will perform a remote consensus meeting once they have given their individual marks.

The Selection Committee will establish a final ranking list when the Expert Panels have completed their assessments. Chairpersons of each Expert Panel and independent observers will participate.

Scientia Fellows Office will communicate the evaluation outcome by e-mail.

Published May 19, 2014 2:15 PM - Last modified Jan. 18, 2019 12:41 PM